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Before the Event
Analysis of the event and its history.
Advice on venues, suppliers, deadlines, etc., always taking into account the nature of the event and the wishes of the client.
Making the proposals that are necessary to achieve the objective of the event.
Participation in meetings required by the organizing committee.
Viability plan of events when necessary.
Realization and monitoring of budgets.
Start-up of the graphic line and its applications.
Creation and updating of the web page.
Creation of databases.
Sending information to potential participants.
Functions of the Scientific Secretariat.
Define social program.
Transportation planning for the speakers and participants.
Coordination of the commercial exhibition area when the event requires it.
Temporary planning of the actions to be developed.
Closure of agreements with various suppliers: audiovisual, hotels, transport, catering, etc.
Promotion of the event.
Reception of registrations, contact with participants, etc.
During the Event
Attention to the event at the headquarters with a team of highly qualified professionals.
Coordination of the audiovisual, support staff, catering and general staff that provides services to the event.
Attention to the participants.
Coordination and delivery of event materials.
Coordination of the arrival of the speakers, as well as forecast of the audiovisual needs that they could have.
Supervise the small details that make the event a success.
Supervise the social program.
Deal with the incidents that may happen during the event.
After the Event
Closing of all the details of the event.
Drafting of the reports as established by the organizing committee.
Sending thank you letters.
Closing of the budget and the billing, as well as economic memory presentation.