Before the Event

  • Analysis of the event and its history.
  • Advice on venues, suppliers, deadlines, etc., always taking into account the nature of the event and the wishes of the client.
  • Making the proposals that are necessary to achieve the objective of the event.
  • Participation in meetings required by the organizing committee.
  • Viability plan of events when necessary.
  • Realization and monitoring of budgets.
  • Start-up of the graphic line and its applications.
  • Creation and updating of the web page.
  • Creation of databases.
  • Sending information to potential participants.
  • Functions of the Scientific Secretariat.
  • Define social program.
  • Transportation planning for the speakers and participants.
  • Coordination of the commercial exhibition area when the event requires it.
  • Temporary planning of the actions to be developed.
  • Closure of agreements with various suppliers: audiovisual, hotels, transport, catering, etc.
  • Promotion of the event.
  • Reception of registrations, contact with participants, etc.

During the Event

  • Attention to the event at the headquarters with a team of highly qualified professionals.
  • Coordination of the audiovisual, support staff, catering and general staff that provides services to the event.
  • Attention to the participants.
  • Event management.
  • Protocol coordination.
  • Coordination and delivery of event materials.
  • Coordination of the arrival of the speakers, as well as forecast of the audiovisual needs that they could have.
  • Supervise the small details that make the event a success.
  • Supervise the social program.
  • Deal with the incidents that may happen during the event.

After the Event

  • Closing of all the details of the event.
  • Drafting of the reports as established by the organizing committee.
  • Sending thank you letters.
  • Closing of the budget and the billing, as well as economic memory presentation.